>BOOST O2 >> Boost Your Productivity (Tips)

>

 Boost Your Productivity in Information Work

No doubt about it: Technology has changed the way knowledge work gets done.
But have you changed your work habits enough to get the most from information technology?

MIT Sloan Professor Erik Brynjolfsson

MIT Sloan Professor Erik Brynjolfsson

Researchers Sinan Aral, Erik Brynjolfsson and Marshall Van Alstyne have been studying information worker productivity for a number of years. (See, for example, “What Makes Information Workers Productive,” a 2008 MIT Sloan Management Review article about some of their work.)
In a new working paper, the three researchers highlight selected findings from their own work and that of others in order to offer practical tips to help information workers — and top managers — improve their own productivity and that of their organizations.
Here’s a quick summary of Aral, Brynolfsson and Van Alstyne’s four recommendations for improving individual productivity in information work:
1. Be an “information hub” in your network and maintain a diverse network of contacts.
Getting or sending a lot of e-mail is not, by itself, the best predictor of high productivity. But workers who are more central to information networks – who are well-connected and broker information between others – tend to be more productive, the researchers report.
2. Keep your e-mail messages brief and focused.
Research, the three authors observe, suggests that people who send short e-mails are likely to get responses more quickly than those who send longer, less focused ones. And getting faster responses to e-mail questions translates into better productivity.
3. Use technology such as e-mail to multitask more — within reason.
In one of their studies, Aral, Brynolfsson and Van Alstyne found that more productive employees used technology to enable them to multitask more and complete more projects. But that tip comes with an important caveat: The researchers also found that, if taken to extremes, excessive multiasking can actually decrease productivity.
4. Delegate routine information work to subordinates and use information-support systems.
The scholars found that the most productive information workers were more likely to allow lower-value information work to be handled by subordinates or IT-based tools. Those high-productivity information workers also were most likely to have knowledge of specialized information sources that gave them an advantage.

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>BOOST O2 >> Boost your Facebook Outreach (Tips)

>

Facebook: The PR Pro’s Guide to Facebook


The Social PR Guide Series is supported by Mynewsdesk. Our online newsroom makes it easier to exchange news with key influencers, reach top of search engines and automatically update your social media channels.

Facebook is about sharing. We share updates that reveal little pieces of our lives, and we check out our friends’ updates to share in little pieces of their lives. And when there are pictures, links, comments, companies and various other things that we like, we share that as well. Companies and brands have a wonderful opportunity to participate in this give and take, and engage in real conversations with their customers and fans on Facebook. As PR professionals, how can we help our clients connect with their communities through Facebook? Here are some tips.


Get Started (It’s Super Easy)


Setting up a basic Facebook Page for your client is really simple. Just go to this page and follow the prompts. Note that you’ll need a personal user account to set it up, but most of us already have one. Once your client’s page hits 25 likes, you can secure a vanity URL (facebook.com/yourbusinesshere) for it. And that’s pretty much it. The rest of the Facebook game is about content and community building.


Set the Stage


You can put all sorts of stuff on a Facebook Page — but know that there’s a fine-ish line between a nicely organized variety of content that will engage your audience on an ongoing basis and a random mishmash of bits and pieces that doesn’t do much of anything. Jamie Tedford, “chief evangelism officer” at social marketing company Brand Networks, recommends starting with a content calendar. Include information such as what percentage of posts will be brand messages, community messages and promotional messages, how many promotions will run and how they will be incorporated, what kinds of things you’re going to link to, who’s posting and how often, he says.
That brings us to the obvious next question — how often should you post? Unfortunately, there’s no magic number, though there have been studies about the best times for Facebook engagement. Advise your client to start with a post once every two days, use Facebook’s built-in Insights app to track likes and audience engagement, and then adjust the schedule as needed.


Decide What To Say


Next, focus your client’s attention on the content itself. My colleague Jason Throckmorton, a partner at the San Francisco-based PR firm where I work, offers a clear-cut rule of thumb: “Each and every post you publish should give your fans a reason to engage.” Facebook is about sharing our own experiences and responding to those of others, and so the Facebook community has a built-in thirst for engagement.
Bonobos, an online men’s clothing retailer, posts to its Facebook Page two or three times daily, and keeps things organized with a set theme for each day of the week. There’s “Monday Man-Style,” for style-related posts and “Tuesday Threads” for product posts. Wednesdays are an open forum, and fans can ask Bonobos customer service “ninjas” anything they want. And they do –- from “When are the seersucker jackets coming out?” (Answer: “In the next week or so.”) to “When is the cut-off age for dressing ‘hip’?” (Answer: “Whenever you stop being able to pull it off…”)
Richard Mumby, VP of marketing at Bonobos, explains that a company’s Facebook Page shouldn’t be about selling. When you’re just starting out, it’s easy to skew early posts to a more salesy, product-centric approach, but this can be counterproductive, he says. Your newly minted fans won’t be interested in a hard sell, so don’t start that way.


Get People to “Like” You


It‘s no fun to create a client Facebook Page only to find that only “4 people like this,” no matter how many how enthusiastically (or repeatedly) you hit refresh. To build your base, start with your client’s most loyal fans — the ones that already exist. Place a call to action in email newsletters and make sure the Facebook Page is visible on your client’s website, blog, Twitter and on all physical promotional materials, especially those given out at offline events. If appropriate, place hyperlinks in press releases and other PR-related materials. Note that Facebook has specific rules about how it can be referenced and linked. For example, you cannot connect your client’s company name and Facebook in the same hyperlink. Be sure to read through Facebook’s brand permissions guidelines.
This past November, St. John Fisher College in Rochester, NY ran a campaign with a goal of reaching 2,011 fans by New Year’s Eve. The day they launched, they had 1756 fans. In order to make it to “2,011 by 2011,” they kicked up both the frequency and quality of their posts, incorporating more dynamic content, such as photos and video. During a big offline annual event in December, they also handed out Facebook “business cards,” directing attendees to Facebook for post-event photos and posts. They achieved their goal a few days ahead of time — by December 26.


Let Them Win


There are plenty of benefits to running Facebook contests. Most importantly, they give people a fun way to interact with your client’s brand and a reason to come back to visit and see who gets the prize. But if you’re going to run a contest, Jim Belosic, cofounder and CEO of ShortStack, a self-service Facebook tab building platform, says that Facebook has some strict rules that your client must follow:

  • Companies are not allowed to run contests in which people enter by commenting or posting to the wall.
  • Companies are not allowed to use the newsfeed to announce contest winners.
  • Companies are not allowed to notify winners through Facebook, such as via Facebook messages.
  • Companies must run their contests through a third party app.

ShortStack allows users to build custom Facebook tabs without any developer experience. You can easily create branded pages using a template, and then there are a host of customization options from there. Using ShortStack’s contest widget, which launched earlier this week, you can quickly set up a contest and not worry about figuring out how to follow Facebook’s rules, as the ShortStack platform takes cares of meeting those requirements for you. ShortStack’s interface allows you to design a contest submission form, customize the look and feel with images, incorporate contest rules and other information, set launch dates and duration and manage several other contest functions. Within the next few weeks, ShortStack will also roll out photo-upload submission capabilities.
Note that beyond contests, ShortStack also lets you add a range of other tabs to your client’s Facebook page including contact pages, YouTube channels, Flickr feeds and polls. Service plans start at $9 per month.


Make Your Fans Feel Special


This May 16, Freedom Riders, a documentary that tells the story of the men and women who participated in the Freedom Rides of 1961, will premiere on PBS’s acclaimed history program, American Experience. In advance of the broadcast premiere, PBS is offering a special preview to its Facebook fans: A 35-minute excerpt of the film debuted exclusively on the PBS Facebook Page this past Monday, and will be available for viewing until the film airs on the 16th. American Experience has offered exclusive content to its Facebook community in the past as well. One week before the broadcast premiere of documentary Earth Days in April 2010, the film was live-streamed in full exclusively on the American Experience Facebook Page. During the screening, viewers were able to live chat with each other and with the director.
Once you have loyal Facebook fans clicking around, commenting and participating on your client’s page, reward them with something special that they won’t find anywhere else. It doesn’t have to be as elaborate as a movie screening, it can be as simple as a coupon code. And the allure of exclusivity will attract new fans, too, so make sure you let people know what’s going on through other channels.


Parting Advice For Your Facebook Page


  • Ask tons of questions.
  • Incorporate upcoming events, product launches and other happenings into your client’s content calendar.
  • Use third-party apps to build out tabs, but remember that the newsfeed is the vehicle for your client’s call to action. Let fans know about new contests, events and other tabbed content by posting to the wall.
  • Even if multiple parties and admins are posting, assign one person as the primary lead to make sure that the general calendar is being followed and the content of the main posts is in harmony with the voice of the brand.
  • Take a read through of the Facebook promotions guidelines, Pages guidelines and brand permissions guidelines.
  • Make sure that people have to “like” your client’s page before they get to enter a contest or get access to a promotion. ShortStack and other third-party apps offer this option.
  • Give fans a bit of power. If appropriate, consider posting a picture of a new product and letting the community decide what to name it. Or if that’s too risky, try crowdsourcing something a bit safer, such as the flavor of the CEO’s birthday cake (and make sure you post pictures afterward).
  • Let fans know that you’re listening. Make sure someone is there to monitor for comments that your client should respond to — and respond fast.

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Mynewsdesk’s social media newsrooms makes it easier to exchange news and multimedia content with key influencers, reach the top of search engines and automatically update your social media outlets and homepage. Learn more.


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The Pros and Cons Of Tumblr For Small Business
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>BOOST O2 >> Boost your Brand (Tips)

>

Green Mean Squeezin' MachineImage by Creativity+ Timothy K Hamilton via Flickr

 

 

10 Ways Your Brand Can Be Meaningful

 

by Tracy Lloyd

Partner

Emotive Brand

People are moving from the age of conspicuous consumption to the age of meaning. Increasingly people want to feel they’re part of something that makes the world a better place on many levels. Governments, institutions, and companies find themselves under new scrutiny by employees, customers, citizens, partners, investors, and communities. Those who fail to realign their thinking and behavior in the pursuit of meaning will be quickly overtaken by those who do. Emotive Brand has compiled this list to inspire CMOs and brand owners, and to show them what it takes to generate meaningful, profitable, and enduring connections with the people vital to their brands’ success.
1. Be Empathetic
What it means holistically: Put on the shoes of others. Walk the path they trod every day. Taste what they eat. Read what they read. Amuse yourself as they do. Get a sense of their worries. Hold their dreams in your hands. Forget yourself. Be another. Understand.
What it means for brand owners: Meaning flows when you connect to the values, beliefs, interests, and aspirations of the people vital to your success. The people vital to your success are not only your employees and customers, but everyone in the broad spectrum of people who make your business viable, including investors, suppliers, distributors, partners, regulators, community leaders, reporters, bloggers, and so on.
Lots of different shoes to walk in, to be sure. But one thing unites them all: their humanity. And this is, we believe, the level at which meaningful brands succeed. They seek to connect with a wide array of disparate people at a common level. They don’t aim for the lowest common denominator; rather, they target the highest possible denominator. They see a world in which everyone is seeking meaning. They step out of themselves and carefully consider the human need.
They then look inside to identify what they value, what they believe, what interests them, and what they aspire to do, and explore how to align that with the human desire for meaning. They then change the way they reach out to people in every respect. Their intent, attitude, and actions evolve. Their interactions become more profound and the intent behind them becomes more and more clear.
This emotive evolution wraps meaning around what was: the mission, vision and values; the strategies; the products; the services; the marketing; the customer service; the advertising; the brand; and, perhaps most important, the way employees act, react, and interact with their peers and the outside world.
2. Be Good
What it means holistically: Think of everything you do now. Now think of what else you could do for those who need what you have: time, money, resources, connections, values. Don’t think marketing. Don’t think corporate social responsibility. Think about other people.
What it means to brand owners: Don’t wait for an image survey to tell you that your brand is losing ground to the competition because you’re seen as “uninvolved in” and “uncaring about” social issues. At the same time, don’t set being “involved” and “caring” as pure business objectives. People will see right through that.
Simply recognize that there are things you care about beside your business. What tweaks your conscience? Passing by a homeless person on your way to work? Running into an old friend who is debilitated by a disease? Seeing victims of natural disasters on the TV?
Now consider how your business could marshall time, money, resources and connections to help address these examples of human and environmental need.  But don’t do it under the banner of “marketing” or “corporate social responsibility.” Just do it. Involve your people, partners, and customers in the effort.
Don’t hide the fact you’re doing good, but certainly don’t arrogantly advertise how “good” you are just for doing it.
3. Be Humble
What it means holistically:
Take a step back. Think. Are you perhaps thinking too much of yourself? Are you constantly telling people how amazing you are? Do you actually know the small space you occupy in other people’s lives? Realize it. And then reach out with due modesty.
What it means to brand owners: It’s natural for brands to be proud of what they do and how they do it. And who knows better about everything it takes to make the brand’s outstanding products and/or services than the brand itself?
But being meaningful is about stepping back from that culture of exaggeration, pride, and arrogance. It is about communicating in context, answering, “Why is this good” rather than proclaiming, “This is good!” and focusing on being amazing rather than preaching about it.
Humility is a great door-opener in a world where overhyped promises have ruled the day.
Take a look at your Web site, advertising, presentations, and promotional literature. Step out of your brand for the moment and actually read and listen to what your brand is saying. Identify the attitude, the tone of voice, and the intent of the speaker. Is your brand having a sincere, authentic and honest dialog with the world? Is this a dialog that people will find meaningful?
4. Be Authentic
What it means holistically:
Get real. Let go of pretense. Be open, transparent, and clear. Lose the agenda. Speak one-to-one.
What it means to brand owners: In their efforts to manage and control their image and reputation, brands drew curtains around most of what they did to get their products or services into the hands of people. But somewhere along the way people woke up and saw what was going on. They started to care about how what they bought was brought to them. And they started to add more layers to their purchasing decisions. They started to care more, to be more thoughtful, and to better align their values and actions.
It is difficult for brands to be meaningful in this renaissance of consciousness because of the heritage of marketing, which relies on creating illusions to stimulate demand. But meaningful brands let go of believing they can control everything. Mirrors are replaced with open doors. Business practices are changed.
Meaningful brands don’t brag about their values and how well they are adapting to the new reality. They simply report what they are doing with total transparency. These actions do the speaking. Naked in the clear light of transparency, authentically meaningful brands glow as they attract attention, garner respect, and earn loyalty.
5. Be True
What it means holistically:
Be scrupulous, honest, and truehearted. Behave reliably. Be dependable, reliable, unswerving. Be worthy. Stay fast and firm to what you believe. Be loyal to people, ideals, and beliefs.
What it means to brand owners: Define the true and honest meaning behind your business. Bring that meaning to life. Help everyone understand it. Make it something people want to be partners in.
Your meaning is tied to what you do to make this world a better place. It’s not a campaign. It’s not a slogan. It’s not part-time, seasonal or optional.  It’s what you do to earn respect, admiration, and trust. In every interaction. At every moment of truth. At every opportunity. Without fail.
6. Evolve
What it means holistically:
Acknowledge you’re going to change one way or another and opt for a positive evolution of your attitudes, manners, and behavior. Move beyond rationalization and incorporate the emotional. Move from just being to being meaningful.
What it means to brand owners: The decision to pursue meaning as the driving force of your business is quite revolutionary. However, the process from that moment on is truly evolutionary. The pursuit of meaning consolidates what’s already there in the abstract into something more tangible, more understood, more usable. With an agreed meaning, a brand starts to evolve into a meaningful brand.
Through meaning, a brand evolves the way it reaches out to people. It’s about evolving your attitudes, manners, and behaviors to better convey your brand’s meaning and intent. Doing this changes the way people respond back to the brand.

  • Employees discover new meaning in what they do. Result: motivated, aligned employees.
  • Customers discover new meaning in what they buy. Result: loyal advocates.
  • Partners, suppliers, and distributors discover new meaning in being connected to the brand. Result: a well-oiled machine.
  • Communities discover new meaning in having the brand as a neighbor. Result: market presence.
  • Investors discover new meaning in what the brand has to offer. Result: solid funding.

7. Elate
What it means holistically:
Make people smile. Delight them. Make their day. Show them how much you can do and how much you care. Open doors for them. Take away their worries. Help them see something new. Show them more of themselves.
What it means for brand owners:
Being meaningful isn’t about having happy, smiley employees and customers dancing in the aisles. It is about making small, yet significant gestures that bring small smiles of satisfaction to people. But these gestures can’t be forced. Rather, they must flow naturally from a brand culture committed to delighting people.
Meaningful brands revolve around the interests, needs, beliefs, and aspirations of people. They continuously identify opportunities to reach out to people in helpful ways. They lessen the pain and hassle of doing something. They make something fun in a new and interesting way. They show people new ideas, new possibilities, new dreams.
They share what they know so people can grow.
8. Evoke
What it means holistically:
Get people to feel something new, something good, something worthwhile,and something memorable. Surprise them. Provoke them. Inspire them. Activate them. Change them. Excite them.
What it means to brand owners: It behooves your brand to move people to a new level of consciousness–about your brand, their own lives, and the connection between the two.
Emotional bonds are the bedrock of meaningful relationships. By evoking focused, empathetic, and heartfelt feelings, you give people compelling reasons to put your brand ahead of the competition. You stay the employer of choice. The most powerful feelings link what is good about your brand’s products and services to the interests, needs, beliefs, and aspirations of people.
9. Engage
What it means holistically:
Lessen the distance. Make contact. Create a level playing field. Reach out. Respond back. Offer a hand. Ask. Answer. Debate. Refute. Agree.
What it means to brand owners: Too many brands have built unnecessary walls around themselves. They make people play telephone tag and search, search, search for whatever they want or need. They don’t ask, they don’t listen, they don’t discuss, they don’t react, and they don’t debate. Perhaps worst of all, they fail to engage people emotionally.
Meaningful brands act in a way that actively engages people, both literally and emotionally, through meaningfully emotive interactions. People not only know and learn more, but they are drawn closer to the brand. These bonding feelings radically change the way they care about, think about, talk about, and act on behalf of the brand.
As happily engaged customers, employees, partners, suppliers, distributors, investors and communities, people are more active proponents of the brand.
10. Expand
What it means holistically:
Take in more. Grow. Pursue new paths. Climb new mountains. Swim new seas. Cross new deserts. Plow new fields. Harvest the bounty.
What it means to brand owners: You are on the road to meaning. You roll down the windows and let fresh air replace the old, stagnant ways of the past. You put down the convertible top and see the big sky above. You step on the gas and feel how much easier it is now to move forward. You turn on the radio and hear people saying how you’ve changed, for the better. And you stop and introduce yourself to people who, in the past, you simple drove past.
All because you took the path to emotive branding.

About Tracy Lloyd
Tracy is a co-founder of Emotive Brand. She has 18 years of marketing, development, and strategy experience, working with such brands as Aldo Shoes, UPS, VMware, Brown-Forman, The Kohler Company, Belkin, and numerous startups.
This article was co-authored by Jerry Holtaway, Emotive Brand’s emotive strategist. He has 30 years of copy and strategy experience, working with consumer, business, and service brands including Citibank, American Express, IBM, Nokia, VMWorld, and LEGO.

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>BOOST O2 >> Boost your video marketing impact (Tips)

>

Seven ideas that will make your online video marketing stand out




TOP STORIES ON BtoBonline.com
Telephony provider Cbeyond has approximately 70 to 80 video testimonials and product demonstrations on its website and blog. The company’s director of public relations, Shana Keith, who also handles interactive marketing, said video is a perfect way for Cbeyond to improve its overall visibility with its customers, which are mostly small businesses. “It’s a very clean look and feel, and a good way to educate our customers about our services and their features and benefits,” she said. Cbeyond isn’t the only company that’s jumping into video. According to a February 2011 eMarketer report, “7 Trends for Video Advertising Engagement,” video advertising will account for 19.4% of all online display ad spending this year, with that number rising to 35.9% by 2014. The increase can be attributed to video’s unique attributes, said senior analyst David Hallerman in his report. “Video—with its ability to tell stories and therefore influence the audience emotionally—is the most inherently appealing ad form in any medium.”
As Hallerman’s report points out, however, video is still in the experimental phase, changing every year. Last year, marketers were busy creating and building YouTube channels and putting video on their websites. This year, marketers are taking video to the next level, using it in ways they may not have envisioned only a year ago. Here are seven of the top video trends in 2011.
1) Video gets more social. Last year, social was an important yet optional part of any video strategy. This year, it’s a required component as marketers see the value of shared views as opposed to paid views. Something that’s shared virally can have a bigger impact than a paid video placement, which is why so many marketers are tweeting when posting new videos or linking to them from their blogs or Facebook pages, said Kirk Davis, exec VP and co-founder of video technology company Liquidus Marketing.
2) Detailed analytics. Before, marketers focused on views and how long someone was engaged with a video. Today, however, they’re looking at additional metrics to help tweak marketing and promotion. “Marketers need detailed reporting on not just how many videos are watched and for how long, but who is watching those videos, what other behaviors are involved—requesting more information or forwarding to a friend to view,” said Paul Ritter, managing director at the Web Video Marketing Council, an industry group dedicated to online video. Even something as simple as a Facebook “like” can provide details about what makes a video well-received.
3) Hit the road. CBeyond has about 750 salespeople across 14 markets. Many of those people, Keith said, are bringing laptops with them into sales pitches, using website videos to drive home their marketing and sales messages. “It’s great because the salesperson can let the subject matter expert articulate the data points that customers may be asking about,” she said. “We’re hearing it all the time from the salesforce: They love having the videos to help close a deal.”
4) Go beyond the marketing department. Marketers, realizing the power of the Internet, are letting customers and prospects create video elements and new content. For instance, Lumber Liquidators, which sells building materials to contractors, recently produced a number of videos using crowdsourcing (asking people to create videos) on Poptent.net to promote its various offerings. “These videos will run on both TV and reside on their website so customers can see the product benefits, thanks to the power of sight, sound and motion provided by video,” said Neil Perry, president of Poptent.
5) Mobile optimization. As smartphone usage soars (as of October 2010, 29.7% of Americans had smartphones, according to Nielsen Co.), marketers are scrambling to make their videos visible on whatever device a customer or prospect may have, said the Web Video Marketing Council’s Ritter. “One of the challenges that companies face is figuring out how to reach as wide an audience as possible on their mobile devices in an era where the range of devices, speeds and formats has been growing at a dizzying pace,” he said. “Marketers should look for ways to deliver their video content to their desired audiences in a way that can auto-detect the viewer’s type of device and connection, and be able to serve up the right content automatically.”
6) Personalization. WhiteGlove House Call Health, a mobile healthcare provider that sells its services to businesses, sends out personalized videos to customers using a technology from StreamVine, said Michael Cohen, VP-marketing at WhiteGlove. “It’s [our CEO] Bob [Fabbio] speaking: “Hi, John. This is Bob, president and CEO of WhiteGlove,’ ” he said. “It’s personalized, and then we include a call to action.” By making it personal, the company can help boost engagement, he said.
7) Localize. Before this year, video—even for use in international markets—may have been produced in one country but dubbed in English. Today, marketers are creating and posting video in local languages. Apriso Corp., which sells manufacturing operations management software, records its customer testimonial videos in the speakers’ native language and uses subtitles to translate for other markets, said Veerle De Decker, the company’s EMEA (Europe, Middle East and Africa) marketing director. “You get the true feeling of the person speaking, and it shows our global focus,” De Decker said. “I want people to see that we can provide the same solution and quality standards all over the world.”
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>BOOST O2 >> The Way to Smarter Internet searching (Tips)

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10 tips for smarter, more efficient Internet searching

 These days, everyone is expected to be up to speed on Internet search techniques. But there are still a few tricks that some users — and even savvy searchers — may not be aware of.

Did you hate memorizing seemingly insignificant facts for tests at school?
No photographic memory?
Good news! Life is now an open-book exam — assuming you have a computer, browser, and Internet access. If you know how to use a good search engine, you don’t have to stuff your mind with facts that are useful only when playing Jeopardy! and Trivial Pursuit.
Chances are, you aren’t the first person to run across the problem you are experiencing. Chances are also good that an answer is awaiting your discovery on the Internet — you just have to remove the irrelevant pages and the unhelpful/incorrect results to find that needle in the haystack.
Google has been fanatical about speed. There is little doubt that it has built an incredibly fast and thorough search engine. Unfortunately, the human element of the Internet search equation is often overlooked.
These 10 tips are designed to improve that human element and better your Internet search skills. (Note: All examples below refer to the Google search engine.)



1: Use unique, specific terms

It is simply amazing how many Web pages are returned when performing a search. You might guess that the terms blue dolphin are relatively specialized. A Google search of those terms returned 2,440,000 results! To reduce the number of pages returned, use unique terms that are specific to the subject you are researching.

2: Use the minus operator (-) to narrow the search

How many times have you searched for a term and had the search engine return something totally unexpected? Terms with multiple meanings can return a lot of unwanted results. The rarely used but powerful minus operator, equivalent to a Boolean NOT, can remove many unwanted results. For example, when searching for the insect caterpillar, references to the company Caterpillar, Inc. will also be returned. Use Caterpillar -Inc to exclude references to the company or Caterpillar -Inc -Cat to further refine the search.

3: Use quotation marks for exact phrases

I often remember parts of phrases I have seen on a Web page or part of a quotation I want to track down. Using quotation marks around a phrase will return only those exact words in that order. It’s one of the best ways to limit the pages returned. Example: “Be nice to nerds”.Of course, you must have the phrase exactly right — and if your memory is as good as mine, that can be problematic.

4: Don’t use common words and punctuation

Common terms like a and the are called stop words and are usually ignored. Punctuation is also typically ignored. But there are exceptions. Common words and punctuation marks should be used when searching for a specific phrase inside quotes. There are cases when common words like the are significant. For instance, Raven and The Raven return entirely different results.

5: Capitalization

Most search engines do not distinguish between uppercase and lowercase, even within quotation marks. The following are all equivalent:

  • technology
  • Technology
  • TECHNOLOGY
  • “technology”
  • “Technology”

6: Drop the suffixes

It’s usually best to enter the base word so that you don’t exclude relevant pages. For example, bird and not birds, walk and not walked. One exception is if you are looking for sites that focus on the act of walking, enter the whole term walking.

7: Maximize AutoComplete

Ordering search terms from general to specific in the search box will display helpful results in a drop-down list and is the most efficient way to use AutoComplete. Selecting the appropriate item as it appears will save time typing. You have several choices for how the AutoComplete feature works: Use Google AutoComplete. The standard Google start page will display a drop-down list of suggestions supplied by the Google search engine. This option can be a handy way to discover similar, related searches. For example, typing in Tucson fast will not only bring up the suggestion Tucson fast food but also Tucson fast food coupons.
Use browser AutoComplete. Use this Google start page to disable the Google AutoComplete feature and display a list of your previous searches in a drop-down box. I find this particularly useful when I’ve made dozens of searches in the past for a particular item. The browser’s AutoComplete feature must be turned on for this option to work. Click one of these links for instructions detailing how to turn AutoComplete on or off in I.E. and Firefox.
Examples:

  • Visual Basic statement case
  • Visual Basic statement for
  • Visual Basic call

8: Customize your searches

There are several other less well known ways to limit the number of results returned and reduce your search time:

  • The plus operator (+): As mentioned above, stop words are typically ignored by the search engine. The plus operator tells the search engine to include those words in the result set. Example: tall +and short will return results that include the word and.
  • The tide operator (~): Include a tilde in front of a word to return results that include synonyms. The tilde operator does not work well for all terms and sometimes not at all. A search for ~CSS includes the synonym style and returns fashion related style pages –not exactly what someone searching for CSS wants. Examples: ~HTML to get results for HTML with synonyms; ~HTML -HTML to get synonyms only for HTML.
  • The wildcard operator (*): Google calls it the fill in the blank operator. For example, amusement * will return pages with amusement and any other term(s) the Google search engine deems relevant. You can’t use wildcards for parts of words. So for example, amusement p* is invalid.
  • The OR operator (OR) or (|): Use this operator to return results with either of two terms. For example happy joy will return pages with both happy and joy, while happy | joy will return pages with either happy or joy.
  • Numeric ranges: You can refine searches that use numeric terms by returning a specific range, but you must supply the unit of measurement. Examples: Windows XP 2003..2005, PC $700 $800.
  • Site search: Many Web sites have their own site search feature, but you may find that Google site search will return more pages. When doing research, it’s best to go directly to the source, and site search is a great way to do that. Example: site:www.intel.com rapid storage technology.
  • Related sites: For example, related:www.youtube.com can be used to find sites similar to YouTube.
  • Change your preferences: Search preferences can be set globally by clicking on the gear icon in the upper-right corner and selecting Search Settings. I like to change the Number Of Results option to 100 to reduce total search time.
  • Forums-only search: Under the Google logo on the left side of the search result page, click More | Discussions or go to Google Groups. Forums are great places to look for solutions to technical problems.
  • Advanced searches: Click the Advanced Search button by the search box on the Google start or results page to refine your search by date, country, amount, language, or other criteria.
  • Wonder Wheel: The Google Wonder Wheel can visually assist you as you refine your search from general to specific. Here’s how to use this tool:
  1. Click on More Search Tools | Wonder Wheel in the lower-left section of the screen (Figure A) to load the Wonder Wheel page.
  2. Click on dbms tutorial (Figure B).

Figure A

Figure B

As you can see in Figure C, Google now displays two wheels showing the DBMS and dbms tutorial Wonder Wheels, with the results for dbms tutorial on the right side of the page. You can continue drilling down the tree to further narrow your search. Click the Close button at the top of the results to remove the Wonder Wheel(s).

Figure C

9: Use browser history

Many times, I will be researching an item and scanning through dozens of pages when I suddenly remember something I had originally dismissed as being irrelevant. How do you quickly go back to that Web site? You can try to remember the exact words used for the search and then scan the results for the right site, but there is an easier way. If you can remember the general date and time of the search you can look through the browser history to find the Web page.

10: Set a time limit — then change tactics

Sometimes, you never can find what you are looking for. Start an internal clock, and when a certain amount of time has elapsed without results, stop beating your head against the wall. It’s time to try something else:

  • Use a different search engine, like Yahoo!, Bing, Startpage, or Lycos.
  • Ask a peer.
  • Call support.
  • Ask a question in the appropriate forum.
  • Use search experts who can find the answer for you.

The bottom line

A tool is only as useful as the typing fingers wielding it. Remember that old acronym GIGO, garbage in, garbage out? Search engines will try to place the most relevant results at the top of the list, but if your search terms are too broad or ambiguous, the results will not be helpful. It is your responsibility to learn how to make your searches both fast and effective.
The Internet is the great equalizer for those who know how to use it efficiently. Anyone can now easily find facts using a search engine instead of dredging them from the gray matter dungeon — assuming they know a few basic tricks. Never underestimate the power of a skilled search expert.

This article is also available as a PDF download.
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>BOOST O2 >> LIFE >> The BEST way for delivering bad news >> TIPS

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FORT LAUDERDALE, FL - FEBRUARY 06:  Jerry Rice...

10 tips for delivering bad news

No one loves the messenger who brings bad news. — Sophocles
Giving someone bad news is never easy, but there are right ways and wrong ways of going about it. Calvin Sun has some advice on the best methods for sharing unpleasant information.

During the course of your career, you may have to deliver bad news to someone. That bad news could go to a subordinate, a client, or your boss. The way you handle the situation and yourself can have an impact on your career and your stress level. Here are some tips.

1: Set and manage expectations beforehand if you can

Sometimes, bad news comes completely unexpectedly…  If you believe that something you attempt might turn out unfavorably for a client or customer, let that person know first. Above all, be careful about guaranteeing results or saying that a particular outcome is a “sure thing.”
If necessary, outline all the risks and potential issues that might prevent the desired result.
You may not always be able to do this. But if you can set expectations, your job of delivering bad news will be much easier.

2: Do a proper setup for the moment

Don’t deliver bad news casually or in passing. Set up a time to talk with the other person. If you need to deliver the news right at the moment, say, “I need to talk with you about [the matter].” In other words, establish a setting and a context for the conversation, instead of just springing the news.

3: Get to the point

I’ve never known bad news to improve with keeping. The late actor Sir Alec Guinness delivered this memorable line in the 1980 movie Little Lord Fauntleroy. Yes, some people do like to preface the bad news with background information and details of everything they did and everything they tried. Better, though, simply to cut to the chase and tell the person the bad news. Chances are, that person won’t even be listening to all your preliminary words anyway.

4: Explain the background and give details

After you give the bad news, you can provide background and details. In particular, you will want to explain what happened as well as the steps you took. The person who gets your bad news will want to know this information and probably has a right to know it.

5: Be sitting down

Delivering the news to someone while both of you are sitting offers two advantages. First, if God forbid the person should faint, the chances of injury are decreased. Second, a discussion that happens while seated has less chance of getting emotionally out of control. In plain terms: it is harder to physically fight someone when you’re seated than when you’re standing.

6: Be sensitive to physical position

In the same way, be sensitive to how you are seated relative to the other person. If you’re behind a desk, keep in mind that that desk can serve as a psychological as well as physical barrier. If you feel comfortable doing so, and if you believe the other person is comfortable, consider sitting on the same side, or at least sitting at right angles. Either way, you will have signaled that are “on that person’s side.”

7: Separate yourself from the message

Sometimes the bad news you deliver is not your fault. Even so, the person who hears it will take out his or frustration on you. The classic example, of course, is the help desk analyst who tells a caller that the system or network will be down for another three hours. If you are that hapless analyst, be prepared to be the messenger who gets shot. Unfortunately, it comes with the territory. However, the more you can remind yourself that they aren’t upset at you personally, the greater the chances of keeping your stress under control.

8: Be sympathetic

Remember that when you deliver bad news to a person, you must deal with two issues: the technical matter of the news itself, but also the emotional reaction to the bad news. In fact, this emotional reaction is the aspect of your encounter that is far more critical. To reduce the chances of being the shot messenger, let the other person know that you are aware of their emotional reaction. You need not be a Dr. Phil, but a simple “I’m sorry about this situation” or “I’m sorry to have to tell you this” can work wonders.

9: Reframe the situation

Maybe the bad news you are delivering concerns your (or your group’s) inability to achieve some objective. Nonetheless, is there any silver lining news you can give? In other words, can you reframe the situation? Maybe they didn’t get the 20% productivity increase they expected; maybe instead they got only 15%. Rather than compare 20% to 15%, you might want to compare 15% to 0%. Similarly, maybe you were able to restore only three of the four weeks of data they lost. Of course, they would have preferred to recover all four weeks. But isn’t three weeks of recovered data better than none? This approach is not meant as en endorsement of mediocrity, but rather an attempt to get the other person to see things a different way.

10: Offer alternatives

If you must deliver bad news, maybe that bad result need not be the end of things. Do you have a plan to address or resolve the situation? If so, keep it in mind and offer to share it with the other person or group after you have delivered the bad news. In doing so, you will demonstrate a willingness to work through the problem and an ability to think and plan ahead. If the person receiving bad news is a key client or your boss, planning ahead could be valuable to your future.

Note: This article is also available as a PDF download.
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>BOOST O2 >> Liven Up Your Twitter Stream – TIPS

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5 Quick Ways to Liven Up Your Twitter Stream

This post originally appeared on the American Express OPEN Forum, where Mashable regularly contributes articles about leveraging social media and technology in small business.
With a billion tweets per week, Twitter has become a place for people and organizations of all types to share their thoughts, reading lists and whereabouts. Real estate pros, politicians, non-profits, journalists and small businesses are all using the social platform to connect with their communities and meet organizational goals.
Whether you’re a Twitter novice or tweeting pro, there are always ways to improve your presence on the microblogging service. Here are five ways to make your Twitter stream more valuable and dynamic for followers.


1. Get Visual



A sampling of photos recently tweeted by Gregory’s CoffeeIf you’re at a loss for words, try sharing pictures or videos instead. Multimedia adds a new layer to your tweets and lets followers into your business’s otherwise-unknown world.
Gregory’s Coffee, an espresso bar with three locations in New York City, operates a lively Twitter stream, loaded with behind-the-scenes photos of latte art, pastries and employees. The photos give the coffee shop a warm and cozy persona, inviting tweeps to venture over to the shop for a nice cup o’ Joe.
Brands are using photo sharing apps in creative ways to bring fans closer to the action. Using apps, like Instagram and PicPlz, smartphone photographers can take advantage of photo-editing tools, including filters, that can make any picture look more interesting.


2. Get Physical


Social technologies such as Twitter aim to connect people. But the digital world has, in some cases, made it more challenging to genuinely connect with those around us. At tech events, for example, it’s not uncommon to see a group of people standing in a circle, tapping away on their smartphones. Business people should be cognizant of how they are using social media and understand if their behaviors are hurting or benefiting their relationships.
One way to use Twitter for physically connecting with colleagues and customers is to tweet out when employees or reps are attending industry events or making appearances at related venues. Such tweets invite real-life interaction.
The GEM Hotel, a boutique hotel with three locations in New York City, maintains an active presence on Foursquare, checking in to nearby venues that embody the lifestyle of a GEM patron. The hotel occasionally shares its checkins via Twitter and automatically tweets when it “becomes mayor” or unlocks a badge on Foursquare, adding a bit of playfulness and humanity to its Twitter stream.


3. Get Personal


With humble beginnings, many small businesses live on their stories. Talk to a small business owner, and you’ll likely discover a passionate individual who is happy to share every small detail about his or her company’s founding. You’ll learn where it all began, what the founding idea was, how the company grew throughout the years and what unexpected lessons were learned along the way.
In the spirit of that small-time, homey feeling, small businesses on Twitter can tweet about family events, employee softball tournaments and personal anecdotes. There’s a fine line between adding a personal touch and going overboard, though. Boloco, a Boston-based burrito chain that has grown substantially since its first opening in 1997, understands that balance.
Boloco’s Twitter stream is mainly composed of tweets to individuals. Tweet after tweet, marketing maven Sara Steele-Rogers and CEO John Pepper answer questions for and converse with Boloco fans. The two add a more personal touch, though, when special occasions arise. For example, a couple recently got engaged at a Boloco location — and the team was quick to congratulate the love birds on Twitter. Tweets such as this add a personal and intimate flair that showcases a business’s appreciation for its fans.


4. Get Inspired


It’s difficult to be creative all the time — when you’re in a linguistic rut, turn to other tweeters for inspiration. For small businesses, the first stop should always be those who are tweeting about you. When a jewel of an @mention appears, retweet it. Besides sharing a customer’s positive story with your followers, you’ll also be empowering that tweeter. It’s a great feeling when a brand you admire acknowledges your tweet with a simple retweet.
Trapp Family Lodge, a 2,500-acre resort in Stowe, Vermont, spends most of its Twitter stream on retweeting satisfied guests and upcoming visitors. When a user posts a image from the estate or calls out a great experience, you’re sure to find it on the Trapp Family Lodge Twitter account. Such tweets also double as customer reviews for the company, which can drive your business even more.


5. Get Smart


Twitter is all about value — users want value out of the accounts they’re following. Value can come in the form of exclusive deals, contests and even expertise. While deals and contests may take a bit more legwork to get off the ground, expertise is something that any small business owner or rep should be able to share at the drop of a hat.
Face Place, a spa with locations in Los Angeles and New York, dedicates its Twitter stream to providing daily skin care tips. Most recently, the spa has tweeted about makeup-removal tips, how blood sugar levels affect complexion and which foods are rich in omega-3 fatty acids, which are great for your skin.
Try spicing up your Twitter stream with tips and trivia related to your business. Your followers will appreciate the random facts you’re providing and tune in for the next tidbit.


Your Thoughts


How has your organization spruced up its Twitter stream? Share your ideas in the comments below.
Image courtesy of Flickr, xotoko

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>O2 LIFE >>> Working from HOME? >> PRODUCTIVITY TIPS

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7 tips to be productive when working from home

home_office

The days of confining jobs to bricks-and-mortar offices are over. Working from home has become common nowadays, in fact, that’s how most of us at The Next Web work. Having the ability to work from the comfort of your own home introduces many advantages. Unfortunately, it also brings about many disadvantages that can cause problems when it comes to productivity.
The benefit of reducing commuting time and expenses to virtually zero and having a flexible working schedule comes with a price. People who work from home often face distractions from family members, errands, and, believe it or not, comforts all around the house.
There are, however, some ways to prevent inefficiencies from working out of your home. As part of our productivity week special, we will share with you 7 effective tips to be more productive when working from home.

1. If you don’t have goals, you won’t get anything done.

As professionals, we can’t always bank on lightbulb moments and sparks of inspiration to get work done. The first and most important thing to do before getting things done is knowing what your end results should be. Make SMART goals — Specific, Measurable, Attainable, Realistic, and Time-bound. Believe me, it works.
Then again, what good are goals if you don’t stick to them, right? That’s why making schedules and committing to it is equally important. Treat your days like “regular” work days. Many people have found that a 9-5 or 10-6 schedule really helps keep them on track and productive….

2. Take some time to socialize with your co-workers.

Just like in a real work environment, establishing good relationships with colleagues is just as important when working from home. Why? Because it can be motivating to get feedback from people you work with. Working from home could get a little lonely so it’s good to have healthy distractions as well.
Share interesting stories with your coworkers. Collaborate and help each other out when needed. Whenever someone does a good job, acknowledge it, or better yet, celebrate successes together. Not only will it help you do your job better, it can also make “going to work” every day enjoyable.

3. Avoid things that distract you but take breaks when needed.

It is important for people who work from home to be aware of the things that distract them, and to have the discipline to avoid these things. The television, the fridge, or if you work on your computer, Facebook and Twitter — these things can prevent you from getting work done so the best advice we could give is to stay away from them.
We’re not saying you should torture yourself and glue your eyes on the computer screen all day. Taking short breaks are important as well. There’s time for everything and if you find yourself spending more time doing unnecessary things than getting things done, you may want to consider shifting priorities. And that window of World of Warcraft that you switch to from time to time? Yeah, that has got to go.

4. Being busy doesn’t equate to being effective.

Just because you’re doing something doesn’t mean you’re getting work done. Learn to weigh the important things and prioritize them. Just because you’re busy reading emails or taking calls doesn’t necessarily mean you’re getting your work done. If you find yourself spending a bit too much time doing menial things, make a schedule.
Set aside time for doing different tasks, don’t overestimate the things you can get done and learn to say no. Chances are many of your friends and family will picture you bumming at home, eating potato chips and watching TV when they learn that you’re working from home. When people call you simply to chat, be mindful that you’re still “on duty” and politely remind them that you’re still working.

5. Your time is just as valuable. Take advantage of technology.

Unlike working in an office environment where systems are usually set, working from home gives you the flexibility of doing things your way. Along with this comes the responsibility of finding the most efficient tools to get your job done. You just need to be aware that you have a lot of tools at your disposal and that you’re in full control.
One advice I could give you is to check out TNW Apps or TNW Lifehacks to see if there are easier solutions to solve the little things you do. Just because you feel like you have all the time in the world when you’re at home doesn’t make your time any less valuable.

6. Know when to stop and if you deserve it, reward yourself.

When working from home, it can be difficult separating your personal life with your work life. Given the added responsibility of having to manage your own time, whether you are a freelancer or an employee of a company, you also have to set a defined time when to stop. Take overtime if needed but don’t let work take over your life.
Schedule your work time and make sure your friends and family know that you are unavailable during work hours but remember to get back to them once you’re done. At the end of the day, give yourself a pat on the back and reward yourself with a cookie… or whatever that makes you happy.

7. Start the day properly.

Don’t just jump on your work desk unshaved and in pyjamas, start the day properly and treat yourself as a professional. Have breakfast, take a shower, and get dressed. It would definitely help too if you could invest on a good working space and an ergonomic chair. These little things make all the difference to your state of mind.

Final note

It takes a lot of discipline and responsibility to be productive when working from home. One of the hardest things you might encounter is not having someone to police you when you’re slacking off or getting distracted. Hence, the last tip I have for you is to not cheat yourself and stick by the 7 rules. You can create a lot of excuses, and having freedom and flexibility creates a tendency  for us to be lenient on ourselves.
At the end of the day, it all boils down to your output and it will definitely show depending on how you were able to manage your time.
So there you have it. It won’t even cost you money to be more productive. You just have to be aware, disciplined, and responsible to make the most out of your time.
What are your secrets?
We’d love to hear them in the comments section.

About the Author

Francis Tan is the Asia editor of TNW, who is based from the Philippines. Get in touch with him via Twitter  @francistan or Email francis@thenextweb.com.

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>Video Editing Tip: Time Manipulation

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The problem with movies, and perhaps, also, the greatest thing about them, is you just can’t show everything that happens to your character. It would take too long, and be extremely boring. So how does one go about editing out the unnecessary content? By manipulating time to your liking.
One way to portray a passage of time without taking a lot of time to show it is with the use of crossdissolves. A commonly used application of this technique is the long walk on a deserted road. This is usually a wide shot of the character, way off in the distance, walking towards the camera. As an editor, you could allow this scene to play in its entirety, with the character taking the ten minutes to actually walk to the camera. However, since this would be agonizingly boring to watch, it’s a perfect time to add some cross dissolves.
Start by establishing the scene, and allow the character to walk for about five seconds. Using a cross-dissolve transition, cut to a part of the footage where the character is closer to the camera, maybe half the distance or so. Again, allow the character to walk for about 5 seconds. Use another cross-dissolve and cut to a point where the character has reached the camera, but continues walking. This will give the impression that your character just walked the entire stretch of road, without the viewer having to watch the whole trek.
There are many ways to you can use this technique and other time manipulation techniques, such as a montage or time-lapse. So, be creative in your editing and remember, as an editor, time is always on your side.
For more ideas on how to manipulate time in your video check out Timeline: Time Control.
Interested in more tips on video editing? Sign up for Videomaker’s free Video Editing Course. This free tip series is designed to help you improve your video production skills, fast. Learn More.

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